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Club Information

Starting a Club

Obviously for anyone starting an archery Club there are a few basics.

You'll certainly need to give consideration to Incorporation and a Club Constitution and Rules. Incorporation is governed by the Associations Incorporation Act & Regulations. It will pay to download the latest copy of the Act and Regulations at the State legislation site: www.legislation.sa.gov.au

Click here for Archery Australia's document (#1032) "Starting a New Club" It is a comprehensive document setting out the points to consider. Further resources are available from Archery Australia and contact ARCHERY SA for further assistance.

For any Club to be established and registered with ARCHERY SA, the proposed Club should submit a list of at least three of its adult members (Name, Gender, DoB and Address, including PostCode and e-mail address), together with a copy of its Constitution (or draft). If the Club is Incorporated, the details should also be advised. (Clubs are strongly encouraged to become Incorporated and, from 1 July, 2016 when the new Constitution took effect, are required to be Incorporated in order to remain affiliated.)

A template Constitution prepared for the Office of Recreation & Sport by lawyers to ensure it complies with SA legislation is available, along with plenty of other useful information at the ORS website - just CLICK HERE

You also need to ensure you also have "covered off" on the following:

Here's what is expected from new membership applicants (and renewing members)

And for visitors

Insurance

For information about the Archery Australia's Insurance Policies, CLICK HERE.


 

Club Finances

Does your Club re-invent the wheel every time you have a new Treasurer? Why not use a system which is FREE, can be easily backed up, is transferable to any computer (does not require a specific operating system) and is transparent and rigorous. It also provides consistent reporting, requiring little interpretation.

SourceForge's "Community Choice" Project of the Month for September, 2016: GnuCash

For its September "Community Choice" Project of the Month, the community elected GnuCash, a personal and small-business financial-accounting software, freely licensed under the GNU GPL and available for GNU/Linux, BSD, Solaris, Mac OS X and Microsoft Windows.

Designed to be easy to use, yet powerful and flexible, GnuCash allows you to track bank accounts, stocks, income and expenses. As quick and intuitive to use as a chequebook register, it is based on professional accounting principles to ensure balanced books and accurate and understandable reports.

Features:

  • Double-Entry Accounting
  • Stock/Bond/Mutual Fund Accounts
  • Reports, Graphs
  • QIF/OFX/HBCI Import, Transaction Matching
  • Scheduled Transactions
  • Financial Calculations

Download GnuCash here

CHART OF ACCOUNTS

Clubs will in due course be expected to publicly report their financial position in a consistent manner and develop a Chart of Accounts that meets minimum standards. Not-For-Profit Charities are already required to do this.

A document has been produced which can assist Clubs in this regard. CLICK HERE and stay "ahead of the game". ARCHERY SA can arrange assistance to Clubs.

Our Community has a wealth of resources for Club Treasurers (and Clubs in general) - you are urged to make use of this free resource!


Online Membership and Event Entries

SA Clubs accept only online membership applications/renewals and can accept online entries to their own tournaments and other events they might run (even social events). It helps reduce the workload for hard-working volunteers (who generally are also archers and like to shoot), as well as providing convenience to prospective and existing members. To assist Clubs, ARCHERY SA has some resources and training available:


Subscriptions

Affiliation fees - effective since 1 July, 2016 (Clubs also charge a membership fee - view the relevant total fee via the membership portal - see "New Members JOIN" (at the very top of this page). Some Clubs may also charge (for new members) a Joining Fee - enquire with the Club about that. (Fees reviewed 14 September, 2017.)


Metro
 
Country


Adult Minor Family   Adult Minor Family
ARCHERY SA
 $52  $42 $104

$42
$32
$84
 
Archery Australia  $90  $60 $180
$90
$60
$180
 
Total $142 $102 $284
$132 $92
$264
 Associate (non-shooting)
$24

The process adopted by the Board in 2017 for any increase in membership fess is predicated on using the Adelaide: All Groups CPI at 31 March.
Unless the CPI increase reaches a threshold of $2.00 against the Adult Metro membership fee, fees won't increase, unless exceptional circumstances require it.


Current fee

CPI (March)

Review fee

Rounded

Increase – YES/NO

2017

$52.00

2.0%

$52.83

 n/a

NO

2018
$52.00





Records and Awards

Are you a Club Recorder? - here's some information from ARCHERY SA's Recorder -


Club Publicity Officers and Promoting Your Club

Got a good-news story to tell and you want to get that message to the archery community and beyond? Contact ARCHERY SA publicity.


Events

Conducting an authorised archery event and you need to provide a Certificate of Currency for insurance purposes?

  •  CLICK HERE to go to the Archery Australia website insurance page for the forms and other information.

Held an event recently? ARCHERY SA would love to hear about how many people attended, including spectators - use this form! (for tournaments, coaching courses, demos, Come'N'Try sessions, Club shoots, etc)

  • CLICK HERE to complete an online return (UNDER REVIEW)

Want to hold an event which can be used as a State Ranking Shoot for archers seeking to qualify for State Teams?

 Does your Club want to host a competition on behalf of ARCHERY SA?


ARCHERY SA

>>==CLUB===>

Grants

Scheme

~2018~

The scheme has been developed with Clubs and the promotion and development of archery in mind. If your Club believes it has a project that would help achieve that aim, you are urged to apply.

For the guidelines and more information please CLICK HERE. A simple application is to be forwarded to the ARCHERY SA Grants Committee - the application period opens each year on 1 November and closes on the following 30 June.

Club Grant Recipients:

2016
 Barossa Archery Club
2015
HILLS ARCHERS
2014 Cressy Bowmen
2014  Victor Harbor Archery Club


Become a STARCLUB

Become a STARCLUBA STARCLUB encourages all members of the community to become involved with the club and provides a welcoming environment for everyone. A STARCLUB is committed to ensuring that all people, regardless of their cultural background and ability, have equal access to sport and recreation opportunities. STARCLUBs also consider how off-field behaviour, such as social functions, can reflect this openness.

For a Club to become a STARCLUB (and achieve one of the desirable criteria for the State's sports funding programs) click on the STARCLUB logo to start the process.

 

V-Star Volunteer management toolVolunteers: Clubs have access to an online tool to help "Find Them, Keep Them, Back Them" - it is the V-Star volunteer management tool to help Clubs manage volunteers and provide for successful succession planning (click on the V-Star logo to take you to the volunteer management home page)


Inclusive Clubs - That's What We "Aim" To Be!

Sponsors

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